In May 2018, the original Data Protection Act 1998 was replaced by General Data Protection Regulation (GDPR). This had an impact on small businesses such as ours to notify users of how we collect and use their personal details. This page outlines how we do this.
What this privacy notices covers
Targeting Archery is committed to protecting your personal information. In this notice, references to 'we' or 'us' means Targeting Archery. This notice explains how we collect and use the personal information about you.
Targeting Archery ('The Business') is a local archery coaching business providing archery coaching, come-and-shoot sessions and other recreational archery opportunities such as galas and charity archery events. We have Archery GB approved indoor and outdoor ranges. We follow the rules, guidelines and code of conduct of the governing body for archery in the UK: Archery GB. We also run an archery club called Targeting Archery Club ('The Club').
Targeting Archery operates the website: http://www.targeting-archery.co.uk (the "Website").
Targeting Archery gathers certain information about people using the business. We may collect information in the following ways:
Anyone wishing to use any of our facilities may be requested to fill in information, including personal information, using the "Enrolment Form" on our website. You may also give us, or update, information when using our Website or through our membership system. If you become a member of our Targeting Archery Club, The Club's information is held by Targeting Archery.
When using our coaching facilities we may keep records of your ambitions for the coaching, a plan of coaching, your current status and progress reports. We may collect photographs (with your permission), your archery scores, other achievements and any other information required for the normal running of Targeting Archery.
When you enter competitions as a member of Targeting Archery we may collect some personal information about the competition you entered and your results.
We work closely with Archery GB and may receive information about you from them if you are registered with Archery GB through The Club.
We use your information for the purposes of running the business, including informing you of changes to sessions or corresponding about your archery coaching progress, etc..
We do not use your information for other 3rd party marketing in any way.
We may use your information for a number of purposes including the following:
We will use the information we get from your use of our Website and services to:
We will use the information you give us to:
We do not use your information for marketing purposes.
We do not normally share your information with 3rd parties at all.
However, we may disclose your personal information to law enforcement agencies:
We keep records only for as long as required to operate the business in accordance with legal requirements.
Your membership information may be retained for up to 7 years after you leave the business (or your last contact with the business if you don't officially leave). Following this period we will anonymise your membership history.
We may retain non-identifiable data for statistical purposes beyond the initial 7 year period.
If you complete a course with us, we will retail just your name and the date of completing the course indefinitely, in order for us to be able to confirm your course attendance to another club if they contact us in the future.
The digital data that we collect from you or receive from you will be transferred to, and stored on Orpheus Internet's online systems. They have proper security in place to protect your data from unauthorised access. By submitting your personal data, you agree to this transfer, storing or processing. We do not keep your personal data in digital format on personal computers, laptops, tablets, mobile phones or similar.
We also keep membership details in paper format, which is kept in a secure location away from the shooting ranges when we are not shooting.
Targeting Archery will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Targeting Archery does not keep a copy of your password at all. Access to the admin or member portal sections of the Website uses a one-way "encryption matching" mechanism which means the password itself is never stored on our systems.
You have the right to:
We may update the terms of this privacy notice at any time, so please do check it from time to time.
We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address you have provided to us or by placing a prominent notice on our Website. By continuing to use our Website you will be deemed to have accepted such changes.
Karen Dales is the first point of contact regarding any enquires arising from this Privacy Notice. Where possible, please raise all enquires in writing.
If you are unhappy with our work or something that we have done or failed to do in regard of protecting your personal data, please inform us in writing. Targeting Archery will acknowledge receipt of all complaints and will endeavour to investigate the complaint within 15 working days.
All information enquires or complaints should be sent in writing to:
You may also complain directly to the Information Commissioner’s Office (ico) if you are concerned with how we are handling your personal information by using their online form which can be found here: https://ico.org.uk/concerns/handling/.
We may change this Privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will contact you directly.